Wasco Union High School District

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Business & HR Office » FAQ


Q. What is the difference between a Purchase Request and a Purchase Order (PO)?
A. Many people are familiar with the term "PO" when talking about items that are purchased by the district.  A Purchase Request is the initial document/form that is turned in to be approved so that it becomes a Purchase Order (that is, an approved purchase request). When someone says "I turned in a PO for some supplies" what they really mean is that they turned in a Purchase Request (turned in for approval) for supplies and once it became approved, a Purchase Order was created and sent to the vendor (the business office sends the PO to the vendor) to purchase those items. 
Q. How long will it take for my Purchase Order to complete and receive my items?
A. Typically the PO cycle can range from 1 to 3 weeks. Remember that when you turn in your request to a department chair or secretary, it will still travel through the site principal, administrator for specific funding, the business office for review and processing and then finally Superintendent approval (see workflow). If there is incorrect information, budgeting errors, or vague information (or just don't follow the proper purchasing protocol) on the initial request, it could and will delay your order. Please consider this and plan well in advance for any purchases you will be needing. 
Q. Is it a supply (Object 4300) or non capital equipment (Object 4400) or capital equipment (Object 6400)?
 A. Lasts more than one year?
YES = Check next criteria NO = Supply
Repair rather than replace?
YES = Check next criteria NO = Supply
Independent unit rather than being incorporated into another unit item? 
YES = Check next criteria NO = Supply
Cost of tagging and inventory small percentage of item cost?
YES = Check next criteria NO = Supply
Exceeds minimum dollar value ($5,000) of capitalization threshold?
YES = Capital Equipment NO = Check next criteria
Exceeds minimum dollar value ($600) of non capital threshold?
YES = Non capital Equipment NO = Supply
 Q. What is considered a "Public Works Project"?